If you are interested in joining our team, please email your resume, cover letter and salary history to

The Administrative Assistant is responsible for providing administrative support to the Executive Director of Finance & Operations (EDFO) for the primary ministries of the church facility and finance departments.

Duties & Administration Duties

  • Answers incoming calls and provides exceptional customer service to callers 
  • Carries out administrative duties such as filing, typing, copying, binding, scanning etc. 
  • Supports team by performing tasks related to organization and strong communication. 
  • Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. 
  • Serve as team lead for phone ministry volunteers, including recruiting, training and managing volunteers 
  • Take the lead in maintaining and training staff and volunteers on our phone system, copiers, postage machine, and other office equipment    
  • Communicate daily with staff for meeting updates 
  • Data entry and reconciliation for offerings and special gifts 
  • As directed by the Executive Administration team, contact ministry leaders, event volunteers and officers to obtain and track RSVPs and communicate results  
  • Assist with mass mailings; Stuff Special Event Packets (as needed) 
  • Take lead on mailing Contribution Stations and other Financial Correspondences 
  • Provide Administrative Support for Donor Engagement Support 
  • Provide Administrative Support for Town Hall Meetings and Capital Campaigns 
  • Serve as Administrative Support for Membership Care (Ex. Creating condolence letters, emailing bereavement/prayer request correspondence, ordering flowers, etc.) 
  • Prepares correspondence and reports, with some direction, for EDFO Signature 
  • Maintain comprehensive and accurate accounting records for EDFO  
  • Additional reasonable duties as assigned, but not listed above 

Skills and qualifications

  • High school diploma or GED equivalent required 
  • Associate’s degree (or higher) in business administration, management or related field preferred 
  • 3+ years of administrative assistant experience  
  • Computer proficiency using Microsoft Office 
  • Experience using office machinery (fax, printer, copier, phone systems etc.) 
  • Outstanding communicator both verbally and written Excellent organizational and time management skills 
  • Great customer service and interpersonal skills Friendly, service-oriented personality 
  • Keen attention to detail 
  • Problem-solving and basic troubleshooting skills