If you are interested in joining our team, please email your resume, cover letter and salary history to hr@newcommunitybible.org.

The Administrative Assistant is responsible for providing administrative support to the Executive Director of Finance & Operations (EDFO) for the primary ministries of the church facility and finance departments.

Duties & Administration Duties

• Answers incoming calls and provides exceptional customer service to callers 
  
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc. 
  
• Supports team by performing tasks related to organization and strong communication. 
  
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies. 
  
• Serve as team lead for phone ministry volunteers, including recruiting, training and managing volunteers 
  
• Take the lead in maintaining and training staff and volunteers on our phone system, copiers, postage machine, and other office equipment    
  
• Communicate daily with staff for meeting updates 
  
• Data entry and reconciliation for offerings and special gifts 
  
• As directed by the Executive Administration team, contact ministry leaders, event volunteers and officers to obtain and track RSVPs and communicate results  
  
• Assist with mass mailings; Stuff Special Event Packets (as needed) 
  
• Take lead on mailing Contribution Stations and other Financial Correspondences 
  
• Provide Administrative Support for Donor Engagement Support 
  
• Provide Administrative Support for Town Hall Meetings and Capital Campaigns 
  
• Serve as Administrative Support for Membership Care (Ex. Creating condolence letters, emailing bereavement/prayer request correspondence, ordering flowers, etc.) 
  
• Prepares correspondence and reports, with some direction, for EDFO Signature 
  
• Maintain comprehensive and accurate accounting records for EDFO  
  
• Additional reasonable duties as assigned, but not listed above 

Skills and qualifications

• High school diploma or GED equivalent required 
  
• Associate’s degree (or higher) in business administration, management or related field preferred 
  
• 3+ years of administrative assistant experience  
  
• Computer proficiency using Microsoft Office 
  
• Experience using office machinery (fax, printer, copier, phone systems etc.) 
  
• Outstanding communicator both verbally and written Excellent organizational and time management skills 
  
• Great customer service and interpersonal skills Friendly, service-oriented personality 
  
• Keen attention to detail 
  
• Problem-solving and basic troubleshooting skills